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Ancillary Materials Development Grant

Key Dates

Closing date for proposals: Friday June 16, 2017 11:59 PM PST

Successful submission notification date: Friday July 7, 2017

Grant recipient announcement date: Tuesday July 18, 2017

Open to faculty and staff from post-secondary institutions in British Columbia and Yukon


Since 2012 the Ministry of Advanced Education has funded the BC Open Textbook Project and tasked BCcampus with managing it. The goal of the BC Open Textbook Project is to provide flexible and affordable access to higher education learning resources in BC by making available openly licensed textbooks that align with the most highly enrolled first and second year undergraduate subject areas, as well as in selected skills training and trades subject areas.

In 2017, BCcampus will continue to advance the Province’s open, affordable education vision by working closely with BC’s higher education institutions to continue to build the BC Open Textbook collection. In addition, with financial support from the Hewlett Foundation, BCcampus will broaden the efforts in two key ways:

  1. Support the development of engaging, interactive resources that complement the BC Open Textbook collection.
  2. Encourage faculty to incorporate open educational practices in their teaching.

What is an open textbook?

An open textbook is a textbook licensed under an open copyright license, and made available online to be freely used by students, teachers, and members of the public. Print-on-demand copies will also be made available at cost.


This call for proposals is to support inter-institutional initiatives to create ancillary support material for existing open textbooks in the BC Open Textbook Collection that could assist faculty in adopting the open textbook. This material can include:

  • Testbanks of questions based on an existing open textbook.
  • Presentations (PowerPoint, Open Office, Prezi, etc)
  • Multimedia content, such as audio or video, that could further enhance the textbook.
  • Simulations.
  • Instructor and student manuals.
  • Additional learning activities.

Ancillary Resource Development Proposals can not exceed $2,500.00 provided by BCcampus. A maximum of four Ancillary Resource Grants will be awarded.

Application Process

The application form should be completed and e-mailed to: opentext@bccampus.ca.

While the application form provides the basic information required, those wishing to submit more detail may attach appendices as required. Successful evaluation is facilitated by proposals that are well written and specifically address the guidelines.

Because proposals may include multiple institutional partners, you must designate a lead representative for the project and submit the proposal through the lead. Institutional partners should include a letter of support identifying names and roles of participants.

Grants for Ancillary Resource Development will be capped at $2,500.00

Criteria for successful proposals

Successful proposals will meet the following mandatory criteria:

  • must not exceed $2,500.00 funding request from BCcampus,
  • align with an existing open textbook in the BC Open Textbook collection,
  • document any existing Open Educational Resources to be reused,
  • exhibit characteristics of quality teaching and learning,
  • demonstrate sustainability and cost-effectiveness,
  • demonstrate collaboration within a single institution and/or between two or more post- secondary institutions,
  • be released under an open license, such as a Creative Commons license, (preferably CC-BY), which allows others to freely adapt, modify, copy and/or redistribute the content,
  • include a budget documenting the use of the funding being requested
  • include a  timeline for the project

The following criteria are preferred, but not mandatory. Preference will be given to proposals that;

  • impact large numbers of students across multiple institutions;
  • demonstrate collaboration with faculty in British Columbia, particularly within articulation committees;
  • demonstrate collaboration with faculty in Alberta and/or Saskatchewan, per the terms of the recently signed MOU;
  • include the provision of resources necessary to complete the project, such as the assistance of an instructional designer, multimedia developer, and editor. If the applicant uses available institutional resources, it promotes more institutional buy-in to the project and thus the potential for more adoption. However, if you are unable to provide these resources, BCcampus will provide them for you.
  • reuse of existing openly-licensed materials created by B.C. faculty and institutional staff and stored in SOLR. To enable this reuse, only SOLR materials licensed using a full Creative Commons license are eligible (not BC Commons).
  • encourage the use of activities that embrace open pedagogies.

Strong proposals will demonstrate how the ancillary resource being created aligns with an existing open textbook.

Past Successful Ancillary Resource Development Grant/Recipients:

Project Requirements

For funding to be released, all OER grants must:

  • be released with an open license, such as a Creative Commons license, which allows others to freely retain, copy, modify, remix and/or redistribute the content.
  • be completed on time
  • include all source/editable files used in creating the resource (including any multimedia files) to easily enable further remixing.
  • copy editing.

Review and Selection Process

Evaluation, selection, and awards are determined by an internal review committee against the Evaluation Criteria.

If you have any further questions, please email them to opentext@bccampus.ca.