This call for proposals is now closed.

Key Dates

  • Closing date for proposals: Friday April 27, 2018 11:59 PM PDT
  • Successful submission notification date: Tuesday, May 8, 2018
  • Grant recipient announcement date: Tuesday, May 15, 2018

Open to faculty and staff from post-secondary institutions in British Columbia and the Yukon

Application Form

Application form: OER Grant Sustainability


Since 2012, the Ministry of Advanced Education, Skills and Training has funded B.C. Open Education initiatives and tasked BCcampus with managing it. BCcampus Open Education’s goal is to provide flexible and affordable access to post-secondary learning resources in B.C. by making available openly-licensed textbooks that align with the most highly enrolled first and second year undergraduate subject areas, as well as with select skills-training and trades subject areas.
In 2018, BCcampus will continue to advance the province’s open and affordable education vision by working closely with B.C.’s post-secondary institutions to continue to build the B.C. Open Textbook Collection. With financial support from the Hewlett Foundation, BCcampus Open Education will broaden those efforts in two key ways:

  1. Support the development of engaging, interactive open educational resources that complement the B.C. Open Textbook Collection
  2. Encourage faculty to incorporate open educational practices in their teaching

What is an open educational resource?

Open educational resources (OER) are freely accessible, openly-licensed documents and media that are useful for teaching, learning, and assessing, as well as for research purposes.

What is an open textbook?

An open textbook is a textbook licensed under an open-copyright licence and made available online to be freely used by students, teachers, and members of the public. Print-on-demand copies are also made available at cost.


This call for proposals is for institutions or their representatives (e.g., articulation committees, teaching and learning centres, libraries, and OER working groups) in British Columbia and the Yukon to provide small open educational resource grants, funded by BCcampus and matched by the institution, in order to improve the sustainability of OER. The Open Educational Resource Grants for Sustainability may be used for, but are not limited to:

  • Workshops, training, and institutional support for OER infrastructure (e.g. Open Pedagogy, Open Policy, Awareness, How to Adopt, How to Adapt, Pressbooks Support)

Past Successful OER Grant Recipients/Projects

  • Building an institutional open infrastructure: review, revise, write open textbooks/OER – UNBC
  • Development OER sprints for ancillary resources or course redesign – BCIT
  • Institutional OER Strategy: OER adaptation and open pedagogy workshops, course-specific adaptation project – KPU
  • OER Protege Program – SFU

Application Process

The application form should be completed and e-mailed to:
While the application form provides the basic information required, those wishing to submit more detail may attach appendices as required. The evaluation committee looks for proposals that are well written and specifically address the guidelines. Because proposals may include multiple institutional partners, you must designate a lead representative for the project and submit the proposal through the lead. Institutional partners should include a letter of support identifying names and roles of participants.
Note: Applicants must secure matching funds by their institution (for the requested OER Grant amount) in advance of submitting a proposal.

Criteria for Successful Proposals

Successful proposals will meet the following mandatory criteria:

  • Obtain administrative approval of matching funds from your institution
  • Document the reuse of openly-licensed resources/workshops. These OER may originate from any source (see Open Textbook/OER Directory) including those created by B.C. post-secondary faculty and staff, and stored in SOLR. (Note: SOLR materials released under a BC Commons licence are not eligible.)
  • Exhibit characteristics of quality teaching and learning such as, alignment with learning outcomes or curriculum guidelines
  • Demonstrate sustainability and cost-effectiveness
  • Demonstrate collaboration of project faculty and staff in one or more of the following ways: 1) within a single institution, 2)  between two or more B.C. post-secondary institutions, 3) within an articulation committee, 4) within a professional organization.
  • Be released with an open licence, such as a Creative Commons licence (preferably CC BY), which allows others to freely retain, copy, modify, remix, and/or redistribute the content
  • Include a budget documenting the use of the funding being requested
  • Include a project timeline

The following criteria are preferred, but not mandatory. Preference will be given to proposals that:

  • Impact large numbers of students across multiple institutions
    • So as many instructors as possible can use this resource to help their students save money: Consider all courses across the province that might use this OER and include in your proposal
    • So all students have an equal opportunity to learn: Address accessibility and make use of the principles of Universal Design for Learning
    • So First Nations students and the aboriginal viewpoint are included: Incorporate Indigenous perspectives and pedagogies
    • So all students identify with and feel included while learning: Consider equity, diversity, and inclusion and make use of Inclusive Practices
  • Include the provision of resources necessary to complete the project, such as the assistance of an instructional designer, multimedia developer, librarian, and copy editor. If the applicant uses available resources, it promotes more institutional buy-in to the project and thus the potential for more adoption.
  • Encourage the use of activities that embrace open pedagogies

Project Requirements

For funding to be released, all OER grants must:

  • Be released with an open licence, such as a Creative Commons licence, which allows others to freely retain, copy, modify, remix, and/or redistribute the content
  • Be completed on time
  • Include all source/editable files used in creating the resource (including any multimedia files) to easily enable further remixing and modifications
  • Be copy edited
  • Agree and participate in an interview about the project

Review and Selection Process

Evaluation, selection, and awards are determined by an internal review committee against the Evaluation Criteria.
If you have any further questions, please email them to